Privacy Policy

Last Updated: 23.06.2026

Opus Publica is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information.

On This Page

1. Information We Collect

1.1 Information You Provide to Us

  • Register for an account - Name, email address, institutional affiliation, professional title, ORCID ID, research interests
  • Submit a manuscript or article - Name, contact details, biographical information, affiliation, funding sources, co-author information
  • Subscribe to our journals or newsletters - Name, email address, mailing address, preferred language
  • Register for events or webinars - Name, email address, phone number, institution, dietary or accessibility requirements
  • Contact us for support or inquiries - Name, email address, phone number, any other information you choose to provide
  • Participate in surveys, reviews, or feedback programs - Demographic information, opinions, professional background
  • Apply for editorial or reviewer roles - CV/Resume, professional qualifications, employment history, publication record

1.2 Information We Collect Automatically

  • Device Information - IP address, browser type and version, operating system, device type
  • Usage Data - Pages visited, time spent on pages, links clicked, search queries
  • Location Data - Approximate geographic location based on IP address
  • Cookies and Tracking Technologies - We use cookies, web beacons, and similar technologies to enhance your experience and analyze usage patterns

1.3 Information from Third Parties

  • Academic Institutions - When you access our content through institutional subscriptions
  • Research Databases - For indexing and discoverability purposes
  • Social Media Platforms - When you interact with our content through social media
  • Conference Organizers - When we collaborate on events or special issues
  • Funding Agencies - To verify grant information and comply with open access requirements

2. How We Use Your Information

2.1 Core Academic Publishing Functions

  • Manuscript Processing - To receive, review, and publish your submitted manuscripts
  • Peer Review Management - To facilitate the peer review process, including assigning reviewers and communicating feedback
  • Publication and Distribution - To publish, distribute, and promote accepted articles
  • Editorial Communication - To communicate with authors, reviewers, editors, and editorial board members
  • Copyright and Licensing - To manage rights, permissions, and licensing agreements

2.2 User Account and Subscription Services

  • Account Management - To create and manage your user account
  • Subscription Fulfillment - To process subscriptions, provide access to content, and manage renewals
  • Content Delivery - To deliver digital content, notifications, and alerts
  • Personalization - To personalize your experience and recommend relevant content

2.3 Communication and Marketing

  • Newsletters and Updates - To send you information about new publications, calls for papers, and events
  • Promotional Communications - To inform you about special issues, conferences, and related services
  • Important Notices - To communicate updates to our policies, terms, or services
  • Surveys and Research - To conduct academic research and improve our services

2.4 Legal and Compliance

  • Compliance with Legal Obligations - To comply with applicable laws, regulations, and legal processes
  • Fraud Prevention - To detect, prevent, and address fraud, security, and technical issues
  • Enforcement - To enforce our terms of service and protect the rights, property, and safety of Opus Publica and our users

4. Data Sharing and Disclosure

4.1 Within Opus Publica and Advocacy Unified Network

  • AUN's administrative and support staff for operational purposes
  • AUN's legal and compliance teams as necessary
  • Other AUN affiliates for collaborative projects or events

4.2 With Third Parties

  • Academic Partners - Co-publishers, joint ventures, and academic societies
  • Service Providers - External service providers who assist us in operating our services (e.g., hosting, payment processing, email delivery, analytics)
  • Research Databases - Indexing services and academic databases to facilitate discoverability
  • Peer Review Platforms - Third-party platforms used to manage the peer review process
  • Conference Organizers - When we collaborate on events or special issues
  • Funding Agencies - To comply with open access mandates and funding requirements

4.3 With Your Consent

  • We may share your information in other ways if you explicitly consent.

4.4 Legal Requirements

  • We may disclose your information if required to do so by law or in response to valid requests by public authorities.

5. International Data Transfers

Data Transfer Safeguards

  • Standard Contractual Clauses - We use EU-approved standard contractual clauses for transfers of personal data to countries outside the European Economic Area
  • Data Processing Agreements - We maintain agreements with service providers that include appropriate data protection provisions
  • Privacy Shield - Where applicable, we comply with the EU-US Privacy Shield framework

6. Data Security

Security Measures

  • Encryption - We use SSL/TLS encryption for data transmission and encryption for stored data
  • Access Controls - We limit access to personal information to authorized personnel on a need-to-know basis
  • Security Monitoring - We monitor our systems for potential vulnerabilities and security incidents
  • Training - We provide regular data protection and security training to our staff
  • Incident Response - We have procedures in place to respond to data breaches promptly

7. Data Retention

Retention Periods

  • Manuscript Data - Retained for as long as necessary for publication history and academic integrity
  • Subscription Data - Retained for the duration of your subscription plus applicable statutory periods
  • Account Data - Retained until you delete your account or request deletion
  • Transactional Data - Retained for accounting, tax, and legal compliance purposes
  • Marketing Data - Retained until you opt out or withdraw consent

8. Your Rights

8.1 General Rights

  • Right to Access - Request a copy of the personal information we hold about you
  • Right to Rectification - Request correction of inaccurate or incomplete information
  • Right to Erasure - Request deletion of your personal information ("right to be forgotten")
  • Right to Restrict Processing - Request restriction of processing under certain circumstances
  • Right to Data Portability - Request transfer of your data to another service provider
  • Right to Object - Object to processing for certain purposes (e.g., marketing)
  • Right to Withdraw Consent - Withdraw your consent at any time where processing is based on consent
  • Right to Lodge a Complaint - Lodge a complaint with a supervisory authority

8.2 Exercising Your Rights

  • Email: privacy@opuspublica.com
  • Mail: Opus Publica, Attn: Privacy Officer, Fluwelen Burgwal 58, 2511 CJ Den Haag, Netherlands
  • We will respond to your request within 30 days.

9. Cookies and Tracking Technologies

Cookie Types

  • Essential Cookies - Enable core functionality such as security, network management, and accessibility
  • Preference Cookies - Remember your preferences and settings
  • Analytics Cookies - Analyze how you use our website to improve our services
  • Marketing Cookies - Deliver relevant advertisements and measure campaign effectiveness

10. Children's Privacy

Policy

  • Our services are not directed at individuals under 18 years of age.
  • We do not knowingly collect personal information from children.
  • If we learn that we have collected personal information from a child without verification of parental consent, we will delete that information promptly.

12. California Privacy Rights

CCPA Rights

  • Right to Know - Request information about the categories and specific pieces of personal information we have collected
  • Right to Delete - Request deletion of your personal information
  • Right to Opt-Out - Opt-out of the sale of your personal information
  • Right to Non-Discrimination - Exercise your rights without being discriminated against
  • To exercise these rights, please contact us at privacy@opuspublica.com.

13. European Data Protection Rights

GDPR Rights

  • If you are a resident of the European Economic Area (EEA), you have additional rights under the GDPR.
  • The data controller for GDPR purposes is Opus Publica (Fluwelen Burgwal 58, 2511 CJ Den Haag, Netherlands).
  • Data Protection Officer: dpo@opuspublica.com

14. Changes to This Privacy Policy

Policy Updates

  • We may update this Privacy Policy from time to time.
  • We will notify you of any material changes by posting the updated policy on our website and updating the "Last Updated" date.

15. Contact Us

Contact Information

  • Opus Publica, Fluwelen Burgwal 58, 2511 CJ Den Haag, Netherlands
  • Email: privacy@opuspublica.com
  • Website: https://www.opuspublica.com